A lawn care and landscaping estimate template: list each service, and it prices labour, equipment and materials, then shows break-even and the price to quote.
Get it on Payhip →In short: This landscaping bid sheet prices a job service by service. Enter hours and material cost for each line, mowing, mulch, planting or cleanup, and it adds your labour and equipment rates, marks up materials, adds overhead per crew-hour, shows the break-even and the price at your target margin. The shipped four-service example quotes $2,397.86.
Works in Microsoft Excel and in Google Sheets (File, Open, Upload). Inputs are the yellow cells; everything else is a live formula you can click and read.
The file ships with four services filled in. These are the workbook's own results:
| Line | Result |
|---|---|
| Lawn mowing and edging, 3 hrs | $120 labour + $45 equipment = $165 |
| Mulch installation, 5 hrs, $220 materials | $200 + $75 + $264 = $539 |
| Shrub planting, 4 hrs, $180 materials | $160 + $60 + $216 = $436 |
| Yard cleanup and hauling, 6 hrs, $50 materials | $240 + $90 + $60 = $390 |
| Direct job cost | $1,530.00 |
| Overhead: 18 crew-hours x $8.25 | $148.50 |
| Break-even | $1,678.50 |
| Price to quote at a 30% margin (break-even / 0.70) | $2,397.86 |
| Profit on the job | $719.36 |
| Same price as a markup on cost | 42.9% |
A 30% margin is a 42.9% markup. If you priced this job by adding 30% to cost instead, you would bill $1,678.50 x 1.30 = $2,182.05, $215.81 less for the same work. Overhead is charged by the hour, not as a share of cost, so the $220 of mulch does not drag extra overhead onto the job; the 18 hours do. The route note in the sheet matters too: drive time between properties is paid time, so put it in hours on one line or the tightest route on your book subsidises the loosest.
Owner-operators and small crews pricing mowing, cleanups, mulch and planting who want one consistent method for every bid. It is an internal pricing sheet, not a branded proposal: the number goes onto your own quote form. For a single job right now, the free lawn care pricing calculator works in your browser. The landscaping estimate template guide shows what any template must calculate.
An honest comparison. A free template is the right choice if you only need a form to fill in, and software is the right choice if you need scheduling, invoicing or bank feeds. This file is for getting the number right.
| This spreadsheet | Free blank estimate template | Field-service software | |
|---|---|---|---|
| Works out the price for you | Yes, from your own rates and hours | No, you type the price in | Varies by product |
| Shows your break-even before the price | Yes, on every job | No | Varies by product |
| Customer-facing branded estimate | No, it is an internal pricing sheet | Yes, that is its job | Usually |
| Scheduling, invoicing, CRM | No | No | Usually |
| Where it runs | Your own Excel or Google Sheets file | Word, PDF or a spreadsheet | The vendor's app and account |
| Cost | $14.99 once | Free | Monthly subscription |
Prefer it built around your business — your rates, line items and branding? Done-for-you custom build →
Same method, costed for the work you actually do. Painting and Landscaping are also in the $49 bundle.
Get the free Job Pricing Starter — loaded labour cost, overhead, break-even and the price to quote, on one sheet. It also shows what pricing on markup instead of margin costs you per job. No card.
Add up materials, labor hours, equipment and disposal, then apply your target margin so the quote actually turns a profit. The Landscaping Estimate Calculator itemizes the costs and bakes in your margin — enter hours and material cost for each service, your rates and your margin, and it returns the break-even and the price to quote.
Price from your real costs and time, not a gut number. For installs especially, plants, hardscape, crew hours and equipment add up fast — the calculator counts them all so you don't underbid.
Yes — Excel and Google Sheets. Nothing to install.
Yes, $14.99 one-time. Included in the 7-tool bundle for $49.
Price the visit from cost: hours on site plus drive time at your loaded labour rate, plus equipment cost per hour, plus overhead, gives the break-even. Divide by one minus your target margin. In the sheet's example, 3 hours of mowing and edging costs $165 before overhead at $40 labour and $15 equipment an hour.
Yes, there are free blank estimate forms, but most leave the price for you to type in. This one is $14.99 and works out the price from your rates. For a free option that does the maths, use the free lawn care pricing calculator on this site.
